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Using Keys
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General

Forms are a very powerful part of NextRecall. They allow to add samples to existing keys. This means, that the same subkey structure can be used for more than one instances of that key. For instance, the key structure for a phonebook could look like this one:

• Phonebook
  • Clinton, Bill
    • Phone
    • Address
    • email
  • Smith, John
    • Phone
    • Address
    • email
  • Weber, Marco
    • Phone
    • Address
    • email

Instead of creating the keys Phone, Address and email ever and ever again for each name, it would be better to save this structure once and instantiate it for each name. The Form for the example above could look like this:

• Phonebook_Form
  • Address
  • Name
  • email

...and could be used with the names to create the keys.

The main point of Forms in NextRecall is the saving of the key structure and their contents. So it may be possible to create sample forms for each kind of data. A lot of predefined forms are delivered with the package.

In the next paragraphs you will learn how to use Forms. Program output will be formatted as italic.

Configure Forms Directory

This is the directory, where the forms are stored.

1. Open "File" menu in the menu bar.
   The menu opens
2. Choose "Preferences..." from the list.
   A dialog opens.
3. Enter in the textfield named "Forms directory" the complete path to a directory of your choice.
4. Press "OK".
   The Dialog closes.

Save a key structure as Form

If you've developed a good form, you should save it.

1. Open "Key" menu in the menu bar.
   The menu opens
2. Choose "Save as Sample Form" from the list.
   The Textfield changes to a textfield and a button bar.
3. Enter the name of the Form. Be sure, that the name fits to your local filename conventions.
4. Press "OK".
   The Form will be saved.

Use a form

Any key with an URL as Value could be use to invoke the Browser.

1. Press "Forms" button in the toolbar.
   The textfield changes to a listbox and buttons.
2. Mark a form in the list.
3. Enter the name of the new key in the textfield of the same name.
4. Press "Use this form" to use this form with the given name.